Administrative Assistant - Leasing

Burlington, MA

SUMMARY:  A motivated and experienced administrative person who will provide quality support to Vice President, Leasing.  This individual should be a self-starter, confident and is looking to take on responsibility.  Individual should possess strong personal and organizational skills and able to work in a fast-paced environment.

 

Essential Duties and Responsibilities include but are not limited to the following:

  • Support Vice President of Leasing.

 

  • Manage and maintain V.P.'s calendar.

 

  • Review calendar and anticipate and prepare V.P.'s needs based on scheduled appointments.

 

  • Screen all voice and email messages.  Handle the day-to-day tasks in a professional manner and apprise V.P.    Prioritize and forward others to V.P. to handle.

 

  • Manage licensing process for department.

 

  • Handle all administrative duties for V.P. and oversee other administrative personnel.

 

  • Track keys for properties and ensure V.P. has appropriate keys when showing tenant spaces.

 

  • Able to anticipate needs and schedule and "connect the dots".

 

  • Fundamental interest in the retail real estate industry.

 

  • Maintain all leasing databases and contacts.

 

  • Ensure consistency in all areas of leasing functions.

 

  • Able to communicate with all departments.

 

  • Coordinate efforts with Marketing and other Departments to create and develop business presentations, proposals and department forms. Ensure that confidentiality issues are respected.

 

  • Maintain and update reports throughout the month and prepare draft reports for V.P.'s approval at scheduled time during the month.

 

  • Assist in budget and other reports.

 

  • Coordinates mass mailings and E-mailers and track results per broker/property.

 

  • Routine WEB review of KeyPoint Partners, as well as competitors.

 

  • Maintains central filing system for New England retail markets, retail tenants, owners and competition.

 

  • Assists members of the Brokerage Team with workload and office administration as needed, whether or not such duties are a direct responsibility - Be a team player!

 

REPORTING RELATIONSHIP: Vice President, Leasing

 

EDUCATION and/or EXPERIENCE: Graduate from Secretarial School and three to five years of related professional experience.

 

COMMUNICATION SKILLS: Must have excellent interpersonal skills.  Strong writing and editing skills a plus.

 

COMPUTER & MATH SKILLS: Must be proficient in Microsoft Office including Microsoft Word, Microsoft PowerPoint, Microsoft Excel, Microsoft Access and Microsoft Outlook.

 

BUSINESS SKILLS: Should be a self-starter.  Must multi-task well, possess excellent organizational skills and understand how to prioritize work. Should be team oriented and flexible.  

 

QUALITIES:

Strong Work Ethic

Team Player

Ability to prioritize & multi-task

Perfectionist

Creative

Executor

 

PHYSICAL DEMANDS:   The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

WORK ENVIRONMENT:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Please submit your resume to HR@KeyPointPartners.com.

 

 

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Extraordinary Commercial Real Estate Services